The workflow for using Doox is as follows:

flowchart LR
    Administrator --- Creation1([Create]):::white--> Organization
    Organization --- Creation2([Create]):::white --> Bot
    Internal_Data[(Internal Data)] --> Learn([Learn]):::white --> Bot
    Organization --- Invite1([Invite]):::white--> UserA --- Use1([Use]):::white --> Bot
    Organization --- Invite2([Invite]):::white--> UserB --- Use2([Use]):::white --> Bot
    Use1 --> Usage_Log[(Usage Log)]
    Use2 --> Usage_Log[(Usage Log)]

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    linkStyle default stroke:#38bdf8, stroke-width:1px;
    classDef white fill:#fff

Registration of Administrators and Organizations

• Register an account using an email address and password.
• Create an organization.

Creation and Learning of the Bot

• Create a bot.
• Train the bot using any or a combination of the following internal data:
  • Upload text files (.txt, .md, .pdf, .docx).
  • Notion pages (integration with Notion).

Inviting Users

• Invite users to the organization.
• An invitation email will be sent to the user's email address.
• Users will specify a password on their first access.

Using the Bot

• Users utilize the bot.
• Users can view their bot usage history.

Checking Usage Logs

• View the bot usage logs of users belonging to the organization.
• Evaluate based on which internal data the bot answered, and retrain the bot.
• Continuously improve the bot's accuracy by repeating the cycle of learning → using → evaluating.